6 Reasons Why Online Rent Collection Should Replace Checks | Think Realty | A Real Estate of Mind
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6 Reasons Why Online Rent Collection Should Replace Checks

When tenants forget to pay their rent, it is more than just an annoyance for landlords. For a start, you waste time chasing up checks. Late rent payments may even have an impact on your cash flow, potentially putting you in the position where you can’t pay your mortgage.

Despite the ease of online rental payments, studies show that 42% of people still prefer paying their rent by check and a further 22% in cash. This leaves little reassurance for landlords. There are several companies out there that promote the benefits of online rent collection—as well as providing an ideal solution, but before looking into the benefits of online rent collection, let’s look at why checks are such a bad option for collecting rent.

Why You Should Avoid Checks for Rental Payments

These are a few examples of why accepting checks for rental payments may lead to problems for landlords:

  • People forget! Let’s face it—we’re all under so much stress. And with so many things to remember, the days of the month fly by, and tenants forget rent day.
  • Various bills have to be paid on different days of the month. It is probably unintentional, but people get mixed up with what has been paid and what hasn’t.
  • Checks bounce. Tenants might tell you that they have posted the check, and this may be true. But if the money isn’t in the account, you won’t get paid.
  • Check fraud is massive. Reports in 2018 said that attempted check fraud amounted to $15.1 billion. Successful check fraud cost a whopping $1.3 billion.

6 Reasons Why Online Rent Payments Should Replace Checks

1. Simplicity

Accepting rental payments by check means waiting for them to arrive in the mail and then a trip to the bank to pay into your account. It’s not so bad for one check, but multiple payments could mean multiple trips, a time-consuming process. Landlords and tenants appreciate the ease of use with online rental payment solutions.

2. On-time payments

The majority of online rental payment solutions allow tenants to set up automatic payments. The rental amount is taken out of the tenant’s account on the same day each month. If a tenant doesn’t want automatic payments, you can set up SMS or email reminders a few days before the rent is due. Tenant’s like this because they can avoid late payment fees.

3. Various payment options

Tenants have a variety of payment methods when paying rent online. These methods include eCheck, credit/debit cards, PayPal, via SMS or email or rent collection apps. The more methods available, the easier it is for tenants to pay on time.

4. Real-time financial

It’s challenging matching up rent payments into your account with the various tenants you may have. When collecting rent online, you will receive real-time notifications when you receive rent. This helps you keep track of who’s paid and who hasn’t. You can then quickly check your messages and confirm them against your list of payments

5. Increased security

Because checks contain bank account details, lost checks and fraud are possible. If a check is stolen, the tenant might not have money in their account to issue another check—further delaying the payment. When landlords and tenants opt for online rental payment solutions, there is a higher level of security. Depending on the software, users can benefit from encryption and compliance, knowing that all of their details are completely secure.

6. Multiple solutions for property management

Different online rent payment software solutions will have additional services on top of payment collection. Tenants may be able to make one time or recurring payments and make their security deposits. Landlords can send reminders, set up late payment fees. Other services may include accounting solutions like budgets and profit and loss statements.

Regardless of whether you have a couple of properties or hundreds, software like RentDrop, Buildium, and Appfolio will take a lot of the hard work out of the financial side of property management.